While our clients may initially deploy Board Papers® for board and committee meetings, many soon realize that Board Papers can be used to organize and distribute documents, videos and other materials for a wide range of events.
A flexible SharePoint® interface makes it easy to set up “sites” for one-time events or recurring meetings. Access to materials is set in SharePoint, so you have complete control over who gets what documents and when.
Using your “board” portal, you can securely deliver construction drawings and schedules to project teams, course work and exams for training programs, and prospectuses and reports to your investors. Large banks and a sovereign wealth fund use Board Papers for all their management meetings and have thousands of Board Papers users.
For a multi-million dollar building project where changes to plans are regularly made, we can get the latest documents to fortnightly meeting attendees.
The need for training must be kept to a minimum when rolling out a meeting app to occasional users, especially at one-time events. With Board Papers, each event is represented by a book in the iPad, Windows and Android apps. Users simply tap on the cover to access all the materials for that event.
A tap is also all that’s needed to mark up and add notes to documents. Simple voting and signature tools let you get feedback and sign-offs from meeting participants.
With the cost per user charged by leading vendors, it quickly becomes cost-prohibitive to use their board portals for anyone other than the primary board of directors. Subsidiary boards and management committees continue to use email, paper documents and other unsecured delivery methods.
Board Papers is designed to encourage wide adoption, including 100s or 1000s of users. The more Board Papers users that you have, the less you pay per-user.
The SharePoint interface is designed to support multiple groups and easily adapted for your specific document and workflow requirements.You can also easily add your logo and customize the book covers used in the Board Papers app for different events.
If you have custom requirements, Pervasent can provide the professional services to deliver a turnkey solution for your organization.
In this white paper, examples from Pervasent’s customers are explored along with the role of mobile devices in the success of paperless initiatives.
You will learn about the key considerations your organization needs to consider when extending your board portal beyond the boardroom.