To schedule a demonstration and start your free trial,  use this convenient form to contact Pervasent.

To try the Board Papers app for yourself with some pre-loaded meetings, download the app from the from the Apple App Store, Microsoft Store or Google Play Store and tap on the “Demo” button on the first screen after launching the app.

Board Papers is licensed on an annual subscription basis based on the number of users, including administators and board and committee members. Subscription fees cover all services provided by Pervasent, including implementation, training, support and upgrades. There are no additional costs.

By focusing on the key features your organization needs, Board Papers provides a simpler meeting experience at a affordable cost. In addition, other board portal providers host your data and pass those costs to you. As Board Papers is hosted in your own Microsoft 365 tenancy or SharePoint farm, Pervasent can pass those savings to you in lower subscription fees.

This has allowed our customers to roll-out Board Papers to 100s and in some cases, 1000s of users. Non-profit discounts are also available. Nearly one-third of our customers are charities and non-profit organizations.

Contact Pervasent to get pricing for your organization.

Board Papers makes it easy for meeting participants to annotate documents and share their notes. By default, all annotations are private. However, if sharing is enabled by your organization, participants can selectively designate annotations as “public.” Meeting attendees can view any public annotations made by other participants in the Board Papers app.

In addition, electronic voting and signature tools make it easy for meeting participants to provide feedback during a meeting and sign off on resolutions and agreements.

In addition to meetings, “portfolios” can be set up in Board Papers for distributing and reviewing reference materials, such as organizational policies and rules and bylaws. Additionally, some organizations store the minutes for their meetings in a portfolio to make it easy to locate the minutes for any meeting. Other organizations use portfolios to distribute news bulletins to their executive teams. Nominations and credentials committees can store CVs in portfolios for easy and secure access.

Portfolios are automatically downloaded to board and committee members’ iPads, laptops and mobile devices for anytime access.

For a cloud deployment, Board Papers is installed in your Microsoft 365 tenancy. Board Papers can also be installed on an organization’s on-premises SharePoint server. It’s your choice. In either case, your sensitive board and meeting documents reside in the same secure environment where they are currently stored and your data is always under your control.

If you deploy Board Papers on-premises, you can later migrate to the cloud.

Board Papers requires installation of a server-side component in SharePoint to connect to the iPad, Windows and Android apps. Pervasent can set up a free trial running in your O365 tenancy or on-premises SharePoint farm.

SharePoint provides both the document repository and administrative interface for Board Papers. SharePoint is included with Microsoft 365. There is also a free on-premises version of SharePoint that can be installed on your server.

Board Papers is typically installed in a dedicated site collection in your existing SharePoint environment. For SharePoint Online, installation take 30 minutes. On an on-premises server with SharePoint already installed, installation consists of running two PowerShell scripts and typically takes an hour.

Pervasent provides free support and training throughout the installation and deployment process, and after.

SharePoint Online (Microsoft 365) is supported for cloud deployments. For on-premises deployments, SharePoint 2016, 2019 and SE are supported.

All versions of the iPad and iPhone running iOS 15 or above
Windows 10 and 11 devices, including Surface tablets, PCs and laptops
Android tablets and phones running Android 6.0 and above

MacBooks, Macs and iMacs running MacOS Catalina and above

The best reading experience is provided using the Board Papers iPad, Windows and Android apps. However, any user with access to the SharePoint website can view their documents using the standard browser interface.

Board Papers users can work offline. Documents are automatically downloaded from SharePoint to users’ local devices when users connect to a network from the Board Papers app. Downloaded documents can be read and annotated even when users are offline.

Users can view almost any type of file using the Board Papers iPad app, including PDF files, Microsoft Office documents, videos, audio files and images. Annotation, signature and text search features are available for PDF files.

The Board Papers iPad app is available in Chinese, Danish, English, French, German, Norwegian, Portuguese, Russian and Swedish.

Pervasent provides a full set of user and installation guides along with access to an online support site for all customers. Training videos are also available. If you are currently evaluating Board Papers, all documentation is available upon request.

Board Papers is used by organizations that require the highest levels of security, including global financial institutions, regulatory agencies and healthcare providers. Deploying Board Papers in Microsoft 365 leverages the robust security of that platform, including conditional access policies and multifactor authentication. Organizations that host Board Papers on-premises can leverage the security protocols that they have already put in place.

Access to documents is managed using standard SharePoint permissions and strictly enforced. Only documents that users are authorized to view are downloaded to their iPad, Windows or Android device. All files are encrypted in transit and at rest. Downloaded documents are automatically removed from local devices based on expiry dates set in SharePoint, keeping the files stored on users’ devices to a minimum.

The Board Papers iPad app takes full advantage of the security features available on that device, including lock-box and password protection, file isolation, AES 256 encryption, and remote wiping of data. The app cannot be run on a jail-broken iPad and any attempt to attach a debugger triggers immediate counter measures. The Board Papers Windows and Android apps take similar advantage of their devices’ security features.

Board Papers also supports the use of mobile device management (MDM) platforms such as Microsoft Intune for authorizing users and remotely removing Board Papers data for a specific user or device.

Pervasent has two meeting solutions, Board Papers and Team Papers. Team Papers provides the same functionality as Board Papers, but agendas and documents are assembled in Microsoft Teams rather than SharePoint. Team Papers was initially developed for Board Papers customers that were rolling out Teams and wanted to provide the same benefits for their Teams users.

Organizations that have invested in making Teams their digital workplace might choose Team Papers. Organisations that require the more granular permissions available in SharePoint might want to use Board Papers. Both solutions can also be used in parallel. For example, your board could use Board Papers, while project teams and other groups in your organization use Team Papers.

More information regarding when you might choose to use Team Papers versus Board Papers can be found here.