Slide Using Board Papers®, board and meeting packs are quickly assembled in a SharePoint dashboard, while meeting participants review and mark up documents using a book-like app that takes minutes to master. Whatever you do, wherever you are, Board Papers makes meetings easy and effective. A Simpler
Board Portal
Slide Board Papers is built on industry standards. If meeting organizers are familiar with SharePoint, no special training is required. If not, just 45 minutes of training is needed to begin assembling and publishing meeting packs. Copy the last meeting or set up templates to make recurring meetings a snap. Simple For Meeting Organizers Slide Board members are not always technically adept. Board Papers is built for them. Documents are automatically downloaded to meeting attendee’s devices for on and offline access. Updates are delivered as soon as they are available. Using a book-like app, any document is no more than two taps away. Simple For Meeting Attendees Slide Whatever the size of your organization, Board Papers is as easy to deploy as it is to use. Installing in your Microsoft 365 tenancy takes 30 minutes, or in an hour on your on-premises server. While 1/3 of Board Papers users are at large, listed organizations, about 1/3 of our clients are small and non-proftit organizatons. Simple For All
of Us
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The Board Papers

Advantage

Two Taps to Any Document


Secured by Microsoft SharePoint


Built for Any Size Organization


Installs in 30 Minutes

Start having more effective meetings

Setup a demo Get a quote

The Board Papers

Advantage

Two Taps to Any Document


Secured by Microsoft SharePoint


Built for Any Size Organization


Installs in 30 Minutes

Start having more effective meetings

Setup a demo Get a quote

Simpler is better

Collaboration requires making collaborating easy. Just 15 – 20 minutes of demonstration are all that’s required for your directors to start using Board Papers on their iPad, laptop or mobile device, no matter their comfort level with technology. 

 

The Board Papers app feels natural. All tools are just a tap or click away. Directors don’t have to search for features. Meeting participants quickly navigate to documents, mark up pages, vote on resolutions and sign documents.

Secure at all levels

Using Board Papers, your documents are stored in your Microsoft 365 tenancy or on-premises SharePoint farm – the same place that you’re currently storing your sensitive data. Board Papers fits right into your organization.

 

Standard SharePoint permissions ensure meetings are only published to authorized users. You can control access at any level, from group to meeting down to an individual document. With Board Papers, your data is always under your control.

For boards & beyond

Board Papers is designed to be flexible and scalable. Our clients include financial and government institutions with 100s or 1000s of individuals using Board Papers for all types of meetings. But any size organization can find uses beyond the board.

 

When a 200-bed eldercare facility that was using Board Papers for board meetings added a wing, they realized they could also use it to deliver construction documents for project meetings. Your board portal can securely deliver classwork, news bulletins, or prospectuses.

Simpler is better

Collaboration requires making collaborating easy. Just 15 – 20 minutes of demonstration are all that’s required for your directors to start using Board Papers on their iPad, laptop or mobile device, no matter their comfort level with technology. 

 

All tools are just a tap or click away. Meeting participants don’t have to search for features. Directors quickly navigate to documents and easily mark up pages. Resolutions are voted on and documents signed with a click.

Secure at all levels

Using Board Papers, your documents are stored in your Microsoft 365 tenancy or on-premises SharePoint farm – the same place that you’re currently storing your sensitive data. Board Papers fits right into your organization.

 

Standard SharePoint permissions ensure meetings are only published to authorized users. You can control access at all levels, down to an individual document. With Board Papers, your data is always under your control.

For the board & beyond

While used by all sizes and types of organizations for their board and committee meetings, Board Papers is designed to be flexible and scalable. Our clients include large financial and governmental agencies with 100s or sometimes 1000s of Board Papers users.

 

Even small organizations can benefit. A 200-bed eldercare facility was using Board Papers just for their board meetings, but when adding a new wing, they realized they could distribute construction plans and documents for their project meetings using Board Papers.

White Paper

Being a Good Citizen, Extending Paperless Meetings Beyond the Board

Learn about the key considerations when extending your board portal beyond the boardroom, including examples from Pervasent’s customers and the role that mobile devices can play.

The FAQS

How can I try Board Papers?

To schedule a demonstration and start your free trial,  use this convenient form to contact Pervasent.

 

To try the Board Papers app for yourself with some pre-loaded meetings, download the app from the from the Apple App StoreMicrosoft Store or Google Play Store and tap on the “Demo” button on the first screen after launching the app.

How much does Board Papers cost?

Board Papers is licensed based on the number of users or the number of boards and committees that will be using the application (e.g. the Board of Directors, Audit and Governance Committees).

 

By focusing on the key features your organization needs, Board Papers provides a simpler meeting experience at a affordable cost. This has allowed our customers to roll-out Board Papers to 100s and in some cases, 1000s of users. Non-profit discounts are also available. Nearly one-third of our customers are charities and non-profit organizations.

 

Contact Pervasent to get pricing for your organization.

 

How can board and committee members collaborate using the Board Papers app?

Board Papers makes it easy for meeting participants to annotate documents and share their notes. By default, all annotations are private. However, if sharing is enabled by your organization, participants can selectively designate annotations as “public.” Meeting attendees can view any public annotations made by other participants in the Board Papers app.

 

In addition, electronic voting and signature tools make it easy for meeting participants to provide feedback during a meeting and sign off on resolutions and agreements.

Can Board Papers be used as a resource center for the board?

In addition to meetings, “portfolios” can be set up in Board Papers for distributing and reviewing reference materials, such as organizational policies and rules and bylaws. Additionally, some organizations store the minutes for their meetings in a portfolio to make it easy to locate the minutes for any meeting. Other organizations use portfolios to distribute news bulletins to their executive teams. Nominations committees can store CVs in portfolios for easy and secure access.

 

Portfolios are automatically downloaded to board and committee members’ iPads, laptops and mobile devices for anytime access.

I've installed the Board Papers app on my mobile device, how do I connect to my SharePoint server?

Board Papers requires installation of a server-side component in SharePoint to connect to the iPad, Windows and Android apps. Pervasent can set up a free trial running in your O365 tenancy or on-premises SharePoint farm.

 

Do I need SharePoint?

SharePoint provides both the document repository and administrative interface for Board Papers. SharePoint is included with Office 365. There is also a free on-premises version of SharePoint that can be installed on your server.

Can you deploy Board Papers in the cloud?

Board Papers can be deployed in your Office 365 tenancy. Your sensitive documents reside in the same secure environment where they are currently stored and your data is always under your control.

 

What is required to install the application in SharePoint?

Board Papers is typically installed in a dedicated site collection in your existing SharePoint environment. For SharePoint Online, installation take 30 minutes. On an on-premises server with SharePoint already installed, installation consists of running two PowerShell scripts and typically takes an hour.

 

Organizations can install Board Papers on their own schedule without requiring any assistance from Pervasent. However, Pervasent provides free installation support, including a pre-installation review to ensure your environment is ready for the deployment and phone and web support throughout the installation process.

What versions of SharePoint are supported?

SharePoint Online (Office 365) is supported for cloud deployments. For on-premises deployments, SharePoint 2010, 2013, 2016 and 2019 are supported, including Standard, Enterprise and Foundation editions.

 

What devices are supported for the Board Papers app?

All versions of the iPad and iPhone running iOS 11 or above
Windows 10 devices, including Surface tablets, PCs and laptops
Android tablets running Android 5.0 and above

 

Support for MacBooks and other MacOS devices is planned for Q1 2021.

 

Can users view documents without the Board Papers app?

The best reading experience is provided using the Board Papers iPad, Windows and Android apps. However, any user with access to the SharePoint website can view their documents using the standard SharePoint browser interface.

Can documents be read offline?

Board Papers users can work offline. Documents are automatically downloaded from SharePoint to users’ local devices when users connect to a network from the Board Papers app. Downloaded documents can be read and annotated even when users are offline.

What document and other file formats are supported?

Users can view almost any type of file using the Board Papers iPad app, including PDF files, Microsoft Office documents, videos, audio files and images. Annotation, signature and text search features are available for PDF files.

 

What languages are supported in the Board Papers app?

The Board Papers iPad app is available in Chinese, Danish, English, French, German, Norwegian, Portuguese, Russian and Swedish.

 

What documentation is provided?

Pervasent provides a full set of user and installation guides along with access to an online support site for all customers. Training videos are also available. If you are currently evaluating Board Papers, all documentation is available upon request.

How secure is Board Papers?

Board Papers is used by organizations that require the highest levels of security, including global financial institutions, regulatory agencies and healthcare providers. Office 365 deployments leverage the robust security of that platform. Organizations that host Board Papers on-premises can leverage the security protocols that they have already put in place.

 

Access to documents is managed using standard SharePoint permissions and strictly enforced. Only documents that users are authorized to view are downloaded to their iPad, Windows or Android device. All files are encrypted in transit and at rest. Downloaded documents are automatically removed from local devices based on expiry dates set in SharePoint, keeping the files stored on users’ devices to a minimum.

 

The Board Papers iPad app takes full advantage of the security features available on that device, including lock-box and password protection, file isolation, AES 256 encryption, and remote wiping of data. The app cannot be run on a jail-broken iPad and any attempt to attach a debugger triggers immediate counter measures.

 

Board Papers also supports the use of mobile device management (MDM) platforms such as MobileIron, Blackberry and Sector for authorizing users and remotely removing Board Papers data for a specific user or device.

A CEO’s Perspective

 

A Board Papers customer since 2013, Doug Devlin reflects on his company’s experience deploying and using Board Papers.

 

“Board Papers simplifies the process of being a board member.”

A CEO’s Perspective

 

A Board Papers customer since 2013, Doug Devlin reflects on his company’s experience deploying and using Board Papers.

 

“Board Papers simplifies the process of being a board member.”

Get Started Now

To learn more, schedule a demo or start your free trial, please fill in the form and we’ll get back to you shortly.

 

For pricing, please indicate the number of boards, committees and users in your message.

Setup a demo Get a quote

Get Started Now

To learn more, schedule a demo or start your free trial, please fill in the form and we’ll get back to you shortly.

 

For pricing, please indicate the number of boards, committees and users in your message.

Setup a demo Get a quote