The Board Portal for

Microsoft Teams

Create Agendas and Organize Documents


Deliver Documents for Paperless Meetings


Add and Share Notes from a Simple Mobile App


Ideal for Boards, Committees and Project Teams

Learn more and start your free trial

    Setup a demoGet a quote






    Team Papers

    Extends Teams

    Create Agendas and Organize Documents in Teams


    Deliver Documents for Paperless Meetings


    Add and Share Notes from a Simple Mobile App


    Ideal for Your Board, Committees and Project Teams

    Learn more and start your free trial

      Setup a demoGet a quote






      More effective meetings

      Team Papers builds on Pervasent’s decade plus experience delivering paperless board and management meetings. From a custom tab in Microsoft Teams, agendas are quickly set up and documents assembled for one-time and recurring meetings.

       

      On participants’ tablets, PCs and phones, a book-like app provides on and offline, two-tap access to documents. Updates are instantly delivered. Team members easily jump between meetings and documents, add notes, cast votes and sign pages. Participants come to meetings prepared, resulting in shorter and more effective meetings.

      Easier collaboration

      As organizations turn to Teams for their primary workspace, they increasingly find the need for an easy and structured way to review documents goes far beyond board meetings.

       

      Whether reports for managers, schedules for projects, or collateral for the sales team, the final deliverable for our work is most often documents that reside online.

       

      In today’s work-from-home environment, providing quick and easy access to information is more important than ever. Using Team Papers, team leaders set up “portfolios” in Teams to curate and deliver work and reference materials to team members for easy and remote collaboration.

      Mobilize your teams

      Away from the office or working from home, Team Papers securely downloads documents to your laptop and mobile devices for on and offline, anytime, anywhere access. Documents are encrypted in transit and at rest to ensure your sensitve data is safe.

       

      Team Papers is optimized for all types of mobile devices. In particular, tablets provide a great paperless experience. You can lean back and literally hold all the documents for all your meetings and teams in one hand. And if your organization has handed out tablets to your executives, Team Papers provides a great way to leverage these devices.

      woman using mobile device

      More effective meetings

      Team Papers builds on our customers’ many years of experience delivering paperless board and management meetings using our Board Papers solution. In Teams, agendas are quickly set up and documents assembled for one-time and recurring meetings. On participants’ tablets, PCs and phones, a book-like app provides on and offline, two-tap access to documents. Updates are instantly delivered. Team members easily jump between meetings and documents, add notes, cast votes and sign pages. Participants come to meetings prepared, resulting in shorter and more effective meetings.

      Easier collaboration

      As organizations rolled out Board Papers to hundreds of users, it was clear that the need for an easy and structured way to review documents went far beyond board meetings. Whether reports for managers, schedules for projects, or collateral for the sales team, the final deliverable for our work is most often documents. In today’s work-from-home environment, providing quick and easy access to information is more important than ever. Using Team Papers, team leaders set up “portfolios” in Teams to curate and deliver work and reference materials to team members for easy and remote collaboration.

      Mobilize your teams

      Away from the office or working from home, Team Papers securely downloads documents to your laptop and mobile devices for anytime, anywhere access. Documents are encrypted in transit and at rest to ensure your sensitve data is safe. And while laptops are great, they’re not always at hand or ideal reading devices. In particular, tablet provides a great paperless experience. You can lean back and literally hold all the documents for all your meetings and teams in one hand. And if your organization has handed out tablets to your executives, Team Papers provides a great way to leverage these devices.

      woman using mobile device

      The FAQS

      Can I get a demo of Team Papers?

      To schedule a demonstration and start your free trial, contact Pervasent at (510) 903.1001, inquiry@pervasent.com, or use this convenient form.

       

      To try the Team Papers app with some preloaded meetings and documents, download the app from the from the Apple App Store or Microsoft Store and tap on the “Demo” button on the first screen after launching the app.

      How much does Teams Papers cost?

      Team Papers is licensed per user on an annual subscription basis. Minimum configurations are available to fit small organizations’ budgets, while tiered pricing reduces the cost per user as you add additional users. Non-profit discounts are also available. Contact Pervasent to get pricing for your organization.

      We currently use Board Papers. Is Team Papers a replacement?

      Team Papers provides the same functionality as Board Papers, but agendas and documents are assembled in Microsoft Teams rather than SharePoint. Team Papers was initially designed for Board Papers customers that were rolling out Teams and wanted to provide the same benefits for their Teams users. Team Papers can either replace Board Papers or be used in parallel. For example, your board could continue to use Board Papers, while project teams and other groups in your organization use Team Papers.

       

      More information regarding when you might choose to use Board Papers versus Team Papers can be found here.

      What is required to install the application in Teams?

      Team Papers can be downloaded from Microsoft AppSource and takes 30 minutes to install. Pervasent provides free installation support, including phone and web support during the installation process. Once installed, the Team Papers tab can be added to any existing or new team.

      How are the board and committees set up in Teams for Team Papers?

      One way is to set up separate teams for the board and each board committee. The Team Papers tab can then be added to each team to let administrators create meeting packs and portfolios. Alternatively, a single team can be created for the board in Microsoft Teams, with private channels added to that team for each board committee. Either way, only members of a committee will see the meetings and meeting documents for that committee.

      Can Team Papers be used as a central datacenter for teams, such as boards and committees?

      In addition to meetings, “portfolios” can be added in Teams Papers for distributing and reviewing reference materials, such as board policies, meeting minutes and rules and bylaws. Board and team member bios can also be stored in portfolios for easy access.

       

      Just as with meetings, portfolios are automatically downloaded to team members’ iPads, laptops and mobile devices for anytime, offline access using the Team Papers app.

      What devices are supported for the Team Papers app?

      All versions of the iPad and iPhone running iOS 11 or above
      Windows 10 devices, including Surface tablets, PCs and laptops

      Android tablets running Android 6.0 and above

      MacBooks, Macs and iMacs running MacOS Catalina and Big Sur

      Can users view agendas and documents without using the Team Papers app?

      Meeting agendas and documents can be viewed from the Team Papers tab in Microsoft Teams using the Teams desktop app or browser interface. The Team Papers app provides search, navigation and annotation tools that are not available in Teams, as well as easy offline access to documents.

      Can documents be read offline?

      Documents are automatically downloaded from Teams to users’ laptops and mobile devices when users connect to a network using the Team Papers app. Downloaded documents can be read and annotated in the app even when users are offline and not connected to a network.

      What document and file formats are supported in the Team Papers app?

      Users can view almost any type of file using the Team Papers iPad app, including PDF files, Microsoft Office documents, videos, audio files and images. However, certain features are only supported for PDF files, including adding annotations and text search.

      What languages are supported in the Team Papers app?

      The Team Papers iPad app is available in Chinese, Danish, English, French, German, Norwegian, Portuguese, Russian and Swedish.

      What documentation is provided?

      Pervasent provides a full set of user and installation guides along with access to an online support site for all customers. If you are evaluating Team Papers, all documentation is available upon request.

      How secure is Team Papers?

      Board Papers and Team Papers are used by organizations that require the highest levels of security, including global financial institutions, regulatory agencies and healthcare providers. Only team members can access information in Team Papers and only documents that users are authorized to view are downloaded to the Team Papers app on their iPad, Windows or Android device. All files are encrypted in transit and on users’ devices. Downloaded documents are automatically removed from users’ devices based on expiry dates set in Teams, keeping the files stored on users’ devices to a minimum.

       

      See Team Papers

      in Action

      Watch a recent 35 minute webinar, “Better Meetings with Microsoft Teams” to learn how you can quickly create agendas and publish meeting documents from Teams.

      See Team Papers in Action

      Watch our recent 35 minute webinar, “Team Papers – Better Meetings with Microsoft Teams” to learn how you can quickly create agendas and publish meeting documents from Teams.

      Get Started Now

      To learn more, schedule a demo or start your free trial, please fill in the form and we’ll get back to you shortly.

       

      For pricing, please indicate the number of boards, committees and users in your message.

      Installs in Teams

        Setup a demoGet a quote






        Get Started Now

        To learn more, schedule a demo or start your free trial, please fill in the form and we’ll get back to you shortly.

         

        For pricing, please indicate the number of boards, committees and users in your message.

        Installs in Teams

          Setup a demoGet a quote