Slide Microsoft Teams is great, Team Papers makes it better. From a tab in Teams, you quickly create agendas or tables of contents to organize your meetings and documents. Agendas and documents are published to an intuitive, book-like app on team members’ iPads, laptops and mobile devices for fast and easy access - on and offline. Team Papers extends Teams for board and committee meetings and simplifies collaboration across your organization. Better Teams Slide We work with documents. Team Papers makes distributing and reviewing documents easy. In the standard Teams interface, documents are stored in folders without any context. Subfolders help categorize your content, but as they proliferate, they make finding documents harder. In Team Papers, agendas and tables of contents organize documents in the way that people actually work. The documents that you need are always at your fingertips. Organized Content Slide The Team Papers app's book-like interface makes reviewing and marking up meeting materials simple for your board members. However, people at any level may not be technically adept. Whether jumping between documents for a proposal, distributing updated collateral to sales staff, or ensuring project teams have the reports and documentation they need, Team Papers simplifies collaborating with documents. A Simple Interface Slide Team Papers is installed from Microsoft AppSource in just 30 minutes. Once installed, the Team Papers tab can be added to any of your teams. Formal training for meeting organizers takes 40 - 45 minutes. Private channels are supported to restrict team member access. The Team Papers mobile app is available from the Apple App Store and Microsoft Store and takes 10 minutes to master. You are up and running in no time. Simple to Deploy Next 

Team Papers

Extends Teams

Create Agendas and Organize Documents


Deliver Documents for Paperless Meetings


Add and Share Notes from a Simple Mobile App


Ideal for Boards, Committees and Project Teams

Learn more and start your free trial

Setup a demo Get a quote

Team Papers

Extends Teams

Create Agendas and Organize Documents in Teams


Deliver Documents for Paperless Meetings


Add and Share Notes from a Simple Mobile App


Ideal for Your Board, Committees and Project Teams

Learn more and start your free trial

Setup a demo Get a quote

More effective meetings

Team Papers builds on our customers’ many years of experience delivering paperless board and management meetings using our Board Papers solution. In Teams, agendas are quickly set up and documents assembled for one-time and recurring meetings.

 

On participants’ tablets, PCs and phones, a book-like app provides on and offline, two-tap access to documents. Updates are instantly delivered. Team members easily jump between meetings and documents, add notes, cast votes and sign pages. Participants come to meetings prepared, resulting in shorter and more effective meetings.

Easier collaboration

As organizations rolled out Board Papers to hundreds of users, it was clear that the need for an easy and structured way to review documents went far beyond board meetings. Whether reports for managers, schedules for projects, or collateral for the sales team, the final deliverable for our work is most often documents.

 

In today’s work-from-home environment, providing quick and easy access to information is more important than ever. Using Team Papers, team leaders set up “portfolios” in Teams to curate and deliver work and reference materials to team members for easy and remote collaboration.

Mobilize your teams

Away from the office or working from home, Team Papers securely downloads documents to your laptop and mobile devices for anytime, anywhere access. Documents are encrypted in transit and at rest to ensure your sensitve data is safe. And while laptops are great, they’re not always at hand or ideal reading devices.

 

In particular, tablet provides a great paperless experience. You can lean back and literally hold all the documents for all your meetings and teams in one hand. And if your organization has handed out tablets to your executives, Team Papers provides a great way to leverage these devices.

woman using mobile device

More effective meetings

Team Papers builds on our customers’ many years of experience delivering paperless board and management meetings using our Board Papers solution. In Teams, agendas are quickly set up and documents assembled for one-time and recurring meetings. On participants’ tablets, PCs and phones, a book-like app provides on and offline, two-tap access to documents. Updates are instantly delivered. Team members easily jump between meetings and documents, add notes, cast votes and sign pages. Participants come to meetings prepared, resulting in shorter and more effective meetings.

Easier collaboration

As organizations rolled out Board Papers to hundreds of users, it was clear that the need for an easy and structured way to review documents went far beyond board meetings. Whether reports for managers, schedules for projects, or collateral for the sales team, the final deliverable for our work is most often documents. In today’s work-from-home environment, providing quick and easy access to information is more important than ever. Using Team Papers, team leaders set up “portfolios” in Teams to curate and deliver work and reference materials to team members for easy and remote collaboration.

Mobilize your teams

Away from the office or working from home, Team Papers securely downloads documents to your laptop and mobile devices for anytime, anywhere access. Documents are encrypted in transit and at rest to ensure your sensitve data is safe. And while laptops are great, they’re not always at hand or ideal reading devices. In particular, tablet provides a great paperless experience. You can lean back and literally hold all the documents for all your meetings and teams in one hand. And if your organization has handed out tablets to your executives, Team Papers provides a great way to leverage these devices.

woman using mobile device

The FAQS

Can I get a demo of Team Papers?

To schedule a demonstration and start your free trial, contact Pervasent at (510) 903.1001, inquiry@pervasent.com, or use this convenient form.

 

To try the Team Papers app with some preloaded meetings and documents, download the app from the from the Apple App Store or Microsoft Store and tap on the “Demo” button on the first screen after launching the app.

How much does Teams Papers cost?

Team Papers is licensed per user on an annual subscription basis. Licenses are available for both Teams-only use and for use with the Team Papers iPad, Windows and Android apps

 

Tiered pricing reduces the cost per user as you add additional users. Non-profit discounts are available. Contact Pervasent to get pricing for your organization.

 

We currently use Board Papers. Is Team Papers a replacement?

Team Papers provides the same fuctionlity as Board Papers, but agendas and documents are set up in Microsoft Teams rather than SharePoint. Team Papers was initially designed for Board Papers customers that were rolling out Teams and wanted to provide similar functionality for their Teams users. Team Papers can replace Board Papers or be used in parallel. For example, your board could continue to use Board Papers, while project teams and other groups in your organization use Team Papers.

 

What is required to install the application in Teams?

Team Papers can be downloaded from Microsoft AppSource and takes 30 minutes to install. Pervasent provides free installation support, including phone and web support during the installation process. Once installed, the Team Papers tab can be added to any existing or new team.

 

How are the board and committees set up in Teams for Team Papers?

In Teams, organizations can set up separate teams for the board and each board committee. The Team Papers tab can then be added to each team to let admins create meeting packs and portfolios. Alternatively, a single team can be created for the board in Teams, with private channels added to that team for each board committee. Either way, only members of a committee will see the meetings and meeting documents for that committee.

 

Can Team Papers be used as a central datacenter for teams, such as boards and committees?

In addition to meetings, “portfolios” can be added in Teams Papers for distributing and reviewing reference materials, such as board policies, meeting minutes and rules and bylaws. Board and team member bios can also be stored in portfolios for easy access.

 

Portfolios are automatically downloaded to team members’ iPads, laptops and mobile devices for anytime, offline access using the Team Papers app.

 

What devices are supported for the Team Papers app?

All versions of the iPad and iPhone running iOS 11 or above
Windows 10 devices, including Surface tablets, PCs and laptops

 

Support for Android devices is planned for Q4 2020. Support for MacOS devices is planned for Q1 2021.

 

Can users view agendas and documents without using the Team Papers app?

Meeting agendas and documents can be viewed from the Team Papers tab in Teams using the Teams desktop app or browser interface. Additional navigation and annotation tools are available when using the Team Papers app, as well as easy offline access to documents.

Can documents be read offline?

Documents are automatically downloaded from Teams to users’ personal devices when users connect to a network using the Team Papers app. Downloaded documents can be read and annotated in the app even when users are offline and not connected to a network.

What document and file formats are supported in the Team Papers app?

Users can view almost any type of file using the Team Papers iPad app, including PDF files, Microsoft Office documents, videos, audio files and images. However, certain features are only supported for PDF files, including adding annotations and text search.

What languages are supported in the Team Papers app?

The Team Papers iPad app is available in Chinese, Danish, English, French, German, Norwegian, Portuguese, Russian and Swedish.

What documentation is provided?

Pervasent provides a full set of user and installation guides along with access to an online support site for all customers. If you are evaluating Team Papers, all documentation is available upon request.

How secure is Team Papers?

Board Papers and Team Papers are used by organizations that require the highest levels of security, including global financial institutions, regulatory agencies and healthcare providers. Only team members can access information in Team Papers and only documents that users are authorized to view are downloaded to the Team Papers app on their iPad, Windows or Android device. All files are encrypted in transit and on users’ devices. Downloaded documents are automatically removed from users’ devices based on expiry dates set in Teams, keeping the files stored on users’ devices to a minimum.

 

See Team Papers

in Action

Watch a recent 35 minute webinar, “Better Meetings with Microsoft Teams” to learn how you can quickly create agendas and publish meeting documents from Teams.

View the Webinar

See Team Papers in Action

Watch our recent 35 minute webinar, “Team Papers – Better Meetings with Microsoft Teams” to learn how you can quickly create agendas and publish meeting documents from Teams.

Watch Our Webinar

Get Started Now

To learn more, schedule a demo or start your free trial, please fill in the form and we’ll get back to you shortly.

 

For pricing, please indicate the number of boards, committees and users in your message.

Setup a demo Get a quote

Get Started Now

To learn more, schedule a demo or start your free trial, please fill in the form and we’ll get back to you shortly.

 

For pricing, please indicate the number of boards, committees and users in your message.

Setup a demo Get a quote