Names aside, Board Papers and Team Papers are equally suited for your board portal and more general purposes. The difference is where your meeting organizers will work. With Board Papers, meetings are set up in SharePoint. In Team Papers, meetings are set up in Teams. Both solutions provide the same simple interface and wide range of features for meeting participants.
You use SharePoint more than Teams or already have a SharePoint hub for your board
Expect attendees to access meetings and documents from the Board Papers app, and not SharePoint
Need to manage user access to certain documents or for individual meetings
May be interested in an on-premises option as well as a cloud solution
You are standardizing on Teams as your organization’s primary workspace
Want attendees to have access to meeting documents in Teams as well as the Team Papers app
Board and committee members typically access all the group's meetings and documents
Can add the Team Papers tab to existing teams for quick deployment
In general, organizations that are used to working in SharePoint or want tight control of their meeting documents may prefer to use Board Papers.
In Teams, meetings and documents can be accessed by all team members. To restrict access to individual meetings or exclude certain meeting participants from receiving a document, you have to change permissions in SharePoint (Teams stores documents in SharePoint). If you need to regularly manage meeting and document permissions, Board Papers is a good choice.
If your organization is making a strong commitment to Teams, Team Papers may be the best choice, especially if team members use Teams to edit and collaborate on documents. Each board and committee can have a dedicated team with a Team Papers tab. Channels can be set up for specific projects or meeting types.
Alternatively, you might have a single team for a board with private channels for each sub-committee. Private channels let you restrict access to meetings and documents for select members of the team. Otherwise, Teams is designed to let all members access any meetings or documents for that team.
In general, organizations that are used to working in SharePoint or want tight control of their meeting documents may prefer to use Board Papers.
In Teams, meetings and documents can be accessed by all team members. To restrict access to individual meetings or exclude certain meeting participants from receiving a document, you have to change permissions in SharePoint (Teams stores documents in SharePoint). If you need to regularly manage meeting and document permissions, Board Papers is a good choice.
If your organization is making a strong commitment to Teams, Team Papers may be the best choice, especially if team members use Teams to edit and collaborate on documents. Each board and committee can have a dedicated team with a Team Papers tab. Channels can be set up for specific projects or meeting types.
Alternatively, you might have a single team for a board with private channels for each sub-committee. Private channels let you restrict access to meetings and documents for select members of the team. Otherwise, Teams is designed to let all members access any meetings or documents for that team.