Data Sovereignty and Control: Dedicated Solutions for On-Premesis

Stop vetting new security risks and start collaborating securely on your own servers. Board Papers offers the only solution that guarantees data sovereignty while delivering a premium user experience.

If your organization has ever tried to adopt a new cloud service tool, you already know how fraught the process is to get through security and legal teams.

Endlessly long questionnaires, compliance audits, and data-residency conversations—these headaches can stall progress and even kill adoption altogether.

But what if your meeting tool didn’t create a new security risk to be vetted?

With Board Papers, you can install it on your existing tenant, extending your world-class security to your board portal. Because it installs directly on your SharePoint Online environment or SharePoint 2019 server, all of your permissions, authentication settings, and compliance policies remain exactly the same.

In this article, we’ll cover why, for organizations that prize data sovereignty, Board Papers is the only solution that guarantees control.

The Risk of Third-Party Clouds

Most Board Portals work by storing your data in their cloud service providers, with their tool acting as a liaison between you and your documents.

This works well for many organizations, but for those who have existing local infrastructure or simply want to keep their most valuable materials in-house, an on-premises solution is needed.

No matter how large and secure cloud services claim to be, too often there are lapses that lead to third-party data breaches.

The Solution: Integration, Not Separation

Board Papers installs directly on your SharePoint 2019 server, linking it with all of your corporate resources from the get-go. This eliminates the "middleman" server entirely.

After installation, it only takes a few minutes to create and deploy meetings to your board. Our end-user application is simple and powerful, enabling your board members—no matter how technologically savvy—to understand and review materials immediately.

Uncompromising Device Security

The high level of security of your server is continued onto the end-user devices. We lock down materials through multiple robust measures:

  • Lockbox Intervals: Control how long data remains accessible offline.
  • Biometric Authentication: Leverage FaceID and TouchID.
  • Multi-Factor Authentication (MFA): Add an extra layer of identity verification.
  • High-End Encryption: Industry-standard encryption methods for data at rest.
  • Remote Permission Controls: Ability to wipe data remotely if a device is lost.

Even if a board member misplaces their device, it would be impossible for someone to access the meetings in Board Papers.

Keep Your Existing Infrastructure

One of the key benefits of a Microsoft-based board solution is that it keeps all your existing infrastructure in place. Administrators do not need to learn a new interface or set up dozens (or hundreds) of user accounts with custom passwords.

You are able to keep your permission structure the same, whether that is local to SharePoint or in Azure AD.

For Board Members: Simply add them to your directory (perhaps with MFA already turned on), assign them to specific boards or committee groups in Board Papers, and they can start using the device right away.

Conclusion: Simplicity and Control

Adopting a new tool shouldn't create more work for your IT team or confusion for your board. The power of Board Papers is its simplicity.

By installing on your existing SharePoint 2019 server or M365 tenant, you eliminate redundant administration:

  • Your directors get a simple, powerful app.
  • Your administrators manage permissions from one place.
  • Your security team can rest easy knowing all data remains 100% within your environment.

Move beyond the risks of third-party clouds. Board Papers delivers total control and a seamless user experience.

Get Started Now

To learn more, schedule a demo or start your free trial, please fill in the form and we’ll get back to you shortly.

 

For pricing, please indicate the total number of users in your message. If you currently use another board portal, Pervasent can provide substantial savings over your current solution.

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