How Microsoft Intune Protects Your Board Materials

Secure your board’s personal devices without the friction of invasive MDM profiles. Board Papers and Microsoft Intune deliver granular application management that protects your data while respecting board member privacy.

Your board members are your most critical users—their effectiveness is key to great board meetings. Yet, their use of personal devices like iPads and laptops creates a vulnerability in your organization's security.

Especially as board documents are often the most sensitive files, it is crucial that your board members' devices are as secure as possible. Of course, you can always implement a heavy-handed Mobile Device Management (MDM) solution, but this is invasive and can cause friction or flat-out refusals from your board members.

The solution is to use a tool that manages applications specifically, not the entire device.

Microsoft Intune has the ability to work as a Mobile Application Manager (MAM), allowing you to restrict only the corporate applications on a device. For a BYOD-heavy board, utilizing Intune can alleviate the headaches of managing many devices outside of your organization.

Because Board Papers stores all data directly in your organization's own SharePoint Online, it seamlessly integrates with Microsoft Intune. This allows you to apply granular, "corporate-only" security policies to the Board Papers app on any device, ensuring your most sensitive data is protected without compromising board member privacy.

In this article, we will provide you 4 ways that Intune + Board Papers guarantees that your most precious meeting materials are secure.

1. Prevent Data Leakage

Using Board Papers for Intune, you can lockdown your documents and annotations by restricting "copy and paste" as well as “Open In” from operating in unmanaged apps. This is the most common source of data leakage.

Intune guarantees that a board member can't accidentally (or intentionally) paste a sensitive paragraph from a document or board resolution into an unsecured application.

However, you still want to enfranchise board members to correspond with each other about action items, document specifics, and resolutions. In Intune, you can control the ‘Corporate Clipboard’ in your managed applications, giving board members the most amount of leeway possible.

Use other controls to set your business's unique policy, such as turning off:

  • Screenshots
  • “Open In” functionality
  • External “Share” features

2. Require Biometrics on Login

Even if a board member’s device is left open in a space where someone could get access to it, Board Papers keeps all the documents locked down with a custom lockbox interval and biometric login.

Set these settings to make it as convenient for board members as possible while also keeping the device secure. Biometrics make it much easier for users to login, easing adoption.

3. Deploy Board Papers Remotely

Running Board Papers for Intune allows you to remotely install the most up-to-date version of the app. From your Intune portal in Microsoft, deploy the app as well as updates without having to gain access to the physical device.

This guarantees that any security updates or new features are automatically added to users’ devices. This version of the app already has all of the security settings your organization has chosen in setup.

4. Selective Wipe

Much like how easy it is to deploy, selective wipe is a very useful feature if a user has lost or misplaced their device.

Instead of having to wipe the entire device, especially ones that contain personal items of the user, selectively remove the Board Papers application from the device. If their device turns up, they still have all of their personal data intact.

If you are interested in learning more about Board Papers for your organization, or more about how Board Papers for Intune keeps your documents safe, please contact us.

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For pricing, please indicate the total number of users in your message. If you currently use another board portal, Pervasent can provide substantial savings over your current solution.

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